Executive Assistant to the Chairman
Grand Rapids, MI
Full Time
Mid Level
Executive Assistant to the Chairman
Position Summary:
We are seeking a highly skilled and adaptable Executive Assistant to the Chairman to provide high-level administrative support in a dynamic and fast-paced environment. This role requires an individual who is agile, thrives in change, and maintains a structured, organized approach to complex tasks. The ideal candidate is resilient, resourceful, and experienced in managing executive calendars and priorities with precision. Additionally, this role will support the Chairman requiring a keen ability to navigate multiple priorities and stakeholders.
Key Responsibilities:
Position Summary:
We are seeking a highly skilled and adaptable Executive Assistant to the Chairman to provide high-level administrative support in a dynamic and fast-paced environment. This role requires an individual who is agile, thrives in change, and maintains a structured, organized approach to complex tasks. The ideal candidate is resilient, resourceful, and experienced in managing executive calendars and priorities with precision. Additionally, this role will support the Chairman requiring a keen ability to navigate multiple priorities and stakeholders.
Key Responsibilities:
- Calendar & Schedule Management: Proactively manage the Chairman’s complex calendar, scheduling meetings, travel, and appointments while anticipating and resolving conflicts.
- Strategic Coordination: Act as a liaison between the Chairman and internal/external stakeholders, managing key relationships and ensuring priorities are effectively executed.
- Confidential & Time-Sensitive Matters: Handle sensitive information with discretion and professionalism, ensuring confidentiality at all times.
- Meeting & Document Preparation: Prepare reports, presentations, agendas, and follow-up materials for meetings related to both the Chairman’s direct responsibilities and his broader business interests.
- Travel Management: Coordinate complex domestic and international travel arrangements, including itineraries, logistics, and contingency planning.
- Project & Initiative Support: Assist with special projects across the Chairman’s responsibilities, ensuring execution aligns with strategic objectives.
- Operational Organization: Maintain structured systems for documents, files, and communications to optimize efficiency.
- Proven experience as an Executive Assistant supporting C-suite executives, preferably in a fast-moving, high-demand environment.
- Exceptional organizational skills with the ability to multitask and prioritize effectively.
- Comfortable with change and able to adapt quickly to shifting priorities and business needs.
- Strong calendar management expertise, with experience handling complex scheduling for senior executives.
- Resilient and composed under pressure, able to maintain focus in high-stakes situations.
- High level of professionalism and discretion in handling confidential information.
- Excellent communication skills, both written and verbal.
- Proficiency in Microsoft Office Suite and Google Workspace (Gmail, Calendar, Drive, Docs, Sheets, and Slides).
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